Financial Edge Training Classes

Posted February 26th, 2015 at 2:25 pm.

The following email was sent to staff by Outreach and Education Coordinator Andrew Mantuano on Tuesday, Feb. 24.

Dear Staff,

Need to sharpen your skills in Financial Edge? Find your edge by attending this semester’s Financial Edge Training Classes Series, offering practical skills and tips from experts that will help you get the most out of FE.

Please read descriptions carefully before registering for any sessions via the appropriate LibCal link.

For questions about the class content, please contact Annemarie Thompson or Betsy Stewart. For questions regarding registration, please contact Andrew Mantuano.
Please come to class 5-10 minutes early to ensure there is enough time to get logged into Financial Edge; class will start promptly at 2:00.

Financial Edge (FE) Training Classes Series
Spring 2015

Day/Time: Tuesday or Thursday, 1 hour from 2-3 p.m.
Location: Canaday LLC 3rd floor, 315

These classes are kindly offered by the staff of the BMC Controller’s Office.

Class Name: FE Advanced Records
Date/Time: Tuesday, March 17, 2-3 p.m.

What will I learn in the class?
This class will cover searching for and viewing detailed information/financial activity in General Ledger (Accounts/Projects) and Accounts Payable records (vendors/invoices/credit memos/credit card transactions) as well as learning tools available for viewing records.

Everyday Application:
General Ledger Records example: Your budget manager asks what the balance is in your operating department’s office supplies account or your restricted gift project; this class will teach you how to get this answer in less than 5 minutes.

Accounts Payable Records example: A vendor contacts someone in your department about a payment they believe was not received. This class will teach you how to instantly look up an invoice to see if it was paid. If paid, you would be able to tell the vendor the payment number, amount paid, date paid, how it was paid and the date the check was cashed.

Who should attend this class?
This class is intended for a new user of FE, a user who does not currently use records or a user who uses records but wants to know more. Department administrators are highly encouraged to attend this class. Learning how to quickly look up information about activity charged to their department budgets and non-operating projects will help them support their budget manger(s).

Register for FE Advanced Records: http://brynmawr.libcal.com/event.php?id=922900

Class Name: FE Query
Date/Time: Thursday, April 16, 2-3 p.m.

What will I learn in the class?
This class will cover creating/updating/running General Ledger and Accounts Payable queries as well as learning tools available for queries. Queries are detailed reports, so they provide information about activity charged to departments/projects at the transaction level for a period of time. The results of a query can be easily exported to Excel where the data can be sorted, filtered, sub-totaled, etc.

Everyday Application:
General Ledger Query example: Your budget manager asks you to review all expenses in your operating department so far for this fiscal year to verify that each expense was coded to the correct account. This class will teach you how to run a query so you can perform this analysis.

Accounts Payable Query example: A cardholder asks you how much they have spent on their college credit card so far this fiscal year. This class will teach you how to run queries that list all credit card transactions for that cardholder.

Who should attend this class?
This class is intended for any user of FE who wants to know how to write/update/run queries. Department administrators and budget managers (with FE view access) are highly encouraged to attend this class.

Register for FE Query: http://brynmawr.libcal.com/event.php?id=922901

Class Name: FE Income Statement Report
Date/Time: Thursday, May 7, 2-3 p.m.

What will I learn in the class?
This class will cover creating/updating/running an Income Statement report as well as learning tools available for reports. The Income Statement report is a summary report, so it provides information about budgets and the activity charged to departments/projects at the summary level for a period of time. This report is commonly referred to as a budget vs. actual report. The results of a report can be easily exported to PDF for emailing or Excel where the data can be sorted, filtered, sub-totaled, etc.

Everyday Application:
Income Statement example: Since this report provides a summary of how much of your budget has been spent so far this fiscal year it is vital that budget managers review this on a monthly basis so they know how much they have left to spend. In addition, by review they can identify errors or mis-codings. As a best practice, the department administrator should run this report for each department/project and provide to the budget manager monthly for review.

Who should attend this class?
This class is intended for any user of FE who wants to know how to write/update/run an Income Statement report. Department administrators and budget managers (with FE view access) are highly encouraged to attend this class.

Register for FE Income Statement Report: http://brynmawr.libcal.com/event.php?id=922903

Filed under: Announcements,For Staff by Diana Campeggio

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